Interviews and emails to candidates
Schedule interviews, and know which emails candidates and your team receive at each stage.
Scheduling an interview
In Recruitment → Interviews, choose the candidate, round, date, time, panel and either a place or a meeting link. If you've connected Google or Outlook, the invite (with a Meet or Teams link) goes from your calendar; otherwise Orgwise emails everyone.
Emails that go out on their own
| When | Who gets an email |
|---|---|
| Someone applies | The candidate (thank you) and HR |
| Moved to Screening | The candidate |
| Moved to Interview | The candidate (shortlisted) |
| Interview scheduled, changed or cancelled | The candidate and the panel |
| New person added to a panel | Only that person |
| Offer sent | The candidate |
| Offer accepted or declined | HR |
| Hired | The candidate |
| Rejected | The candidate (a polite note) |
| Any stage change | The hiring team: who posted the job, the interview panel, the employee who referred them, and the owner |
| Onboarding starts | The new joiner, the buddy and the team |
The person making the change doesn't get an email about their own change.
Not working?
The candidate didn't get the interview email. If the interview is in a connected calendar, the calendar sends the invite, so ask them to check their calendar invites and spam.
Changing only the meeting link didn't send anything. It does now; save the interview again and an update goes out.
Frequently asked questions
Can I stop rejection emails?
Rejections send a short, kind note. If you'd rather call people, keep them in Screening until you've spoken to them.